Rebates

ClearVu administers a complete manufacturer rebate program on behalf of its customers. Enrollment is free and does not require a contract. Data is collected electronically from your specified distributors and is used to generate monthly rebate checks made out to your district or reimbursements for qualifying expenses that directly benefit your district. All your program data is accessible in Excel through the reports section of the Member Portal. ClearVu retains a small percentage of the rebates to pay for the program. There are no fees for the program, and it does not require a formal procurement by the district to participate.

When do we receive our rebates?

Cash payouts are sent monthly in the form of a check made out to your district. In-kind payouts are disbursed, upon approval, within two weeks of receiving proof of the qualifying expense. If you would like to accumulate a balance to use toward a larger expenditure, such as a piece of equipment or travel, ClearVu will retain the rebate funds and send you an email alerting you to your accumulated balance. You can decide when you would like to apply the funds toward a qualified expenditure.

What is a qualified expenditure?

Any expenditure that directly benefits your district’s school food service program qualifies as a reimbursable expense under our program. This could include equipment, supplies, continuing education programs and conferences, and more.

How do I submit a reimbursable expense?

Send a copy(ies) of your receipt(s) to [email protected]

Can I change between cash and in-kind redemptions?

Yes. You can also choose to rollover any remaining balance into the next fiscal year for in-kind redemptions or take the remaining balance as a cash distribution in the form of a check made out to your district. Additionally, you may choose to receive both in-kind and cash redemptions in any given month. For example, you have accrued $600 in rebates. You submit $500 in conference expenses to be redeemed. We would reimburse you for the $500 and also provide you with a $100 cash distribution. PLEASE NOTE: Checks cannot be written to individuals. All checks must be written to and used for the benefit of the district.

Still have questions? Contact us, we’d be happy to help!